Registration Terminology
PLEASE NOTE: This page is reviewed for updates ANNUALLY. Students, and constituents, should refer the published online Catalog, as well as catalog addendums, for the most up-to-date information pertaining to enrollment and academic policy and procedure.
Class StandingÌý
Students are classified academically based on the number of earned, or completed, credits. Membership in each class is based on the identified credit minimums:
Undergraduate Student
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- 0 - 29 completed credits, First Year
- 30 - 59 completed credits, Sophomore
- 60 - 89 completed credits, Junior
- 72 or More completed credits, Rising Senior for the purpose of Registration ONLY.
- 90 or more completed credits, Senior
Class Attendance
The Class attendance policy is determined individually by faculty member and outlined in their course syllabus.ÌýA full explanation of the attendance policy is located in the online Catalog, under Academic Policies navigation.ÌýA long-term absence from classes or from campus may result in mandatory withdrawal from the College. After 15 consecutive class days of absence from all classes, a student is considered to have withdrawn from the College. Students absent for verified medical reasons will be granted a Medical Withdrawal. Students are responsible for knowing the attendance policy for each course and consulting with professors in the case of absences due to illness or other personal problems.
Course Audit
Students in good academic standing (2.00 or better) may elect to audit courses provided they do not preempt regularly enrolled students and they have the permission of the professor teaching the course.
Refer to the Online Catalog Academic Policies for more information.Ìý The Business Office website outlines associated fees.
Course - Cross Registrations
Students may seek approval to cross-register between the School of Graduate and Professional Studies and all other schools. Cross-Registrations are approved on a space-available basis with the approval of the student’s academic advisor and the students School Dean, or designee.
Specific guidelines and the approval process for a cross-registration are outlined in the Academic Policies section of the online Catalog.Ìý ÌýStudents must complete the Request to Register Across Schools form in JayWeb.Ìý ÌýIt the same course is an approved exception/substition for a program requirement in the students major, minor, or certificate, they must also submit the Notification of Exception/Substition Form available on the Registration and Records website.
Course - Pass/No Pass Registration
Courses registered on Pass/No Pass basis earn credits, for grades of P, but are not included in the students Grade Point Average Calculation.
For more information on what courses qualify for Pass/No Pass Registration, please refer Academic Policies in the Online Catalog.
Course - Pre-enrollment
Program Directors may request pre-enrollment of their majors and minors into a course discipline governed by the program to ensure their majors/minors stay on track for graduation.Ìý Pre-enrollments are NOT a guarantee of enrollment.Ìý Enrollment is based on seat availability at the time of the request.Ìý Program directors are not required to pre-enroll students into a course.Ìý Pre-enrollment forms are managed through the school administrators.Ìý Students should NOT contact the course faculty member requesting pre-enrollment.Ìý Ìý Ìý
If a program is waiving a course prerequisite or corequisite for a student the student will NOT be able to self-register during registration. Ìý The program director or Dean MUST submit a Course Pre-Enrollment form to the Office of Registration and Records PRIOR to open registration. Ìý Students advised of pre-enrollment should see the course registration before the first day of open registration, if not you should contact your advisor.Ìý Pre-enrollments are NOT a guarantee of enrollment.Ìý Enrollment is based on seat availability at the time of the request.Ìý
Course Prerequisites and Corequisites.
Prerequisites are courses that a student, or prospective student, must complete prior to enrolling into a specific class. For example, a student cannot register for BIO 112 without completing BIO 111 first.
Corequisites are two courses that must be registered together in the same semester.ÌýÌý
If a program is waiving a course prerequisite or corequisite for a student the student will NOT be able to self-register during registration. Ìý The program director or Dean MUST submit a Course Pre-Enrollment form to the Office of Registration and Records PRIOR to open registration.Ìý Pre-enrollments are NOT a guarantee of enrollment. Enrollment is based on seat availability at the time of the request. Students advised of pre-enrollment should see the course registration before the first day of open registration, if not you should contact the program director or Dean governing the course discipline.
Course - Register by Instructor (RBI)
At the request of a Program Director or Instructor, some courses on the class schedule are classified as "Register by Instructor" aka "RBI, RHC, PRBI, and PBWR).Ìý Register by Instructor notations appear in the "Notes" associated with the course.
A student cannot self-register for these courses, they must contact the course instructor to request to be enrolled in the course. Registration and Records CANNOT enroll or waitlist a student in a course classified as Register by Instructor.
Course - Repeat RegistrationsÌý
Student may repeat any course in which they earned an F or NP using JayWeb.Ìý Students interested in repeating a course where they earned a C- or a grade in the D range must submit a Course Repeat form .Ìý Courses that are eligible to be repeated must be taken at ½ûÂþÌìÌà and not at another institution as a transfer course.
Please refer to the Online Catalog - Academic Policies navigation for the full policy and critera for course repeat.Ìý
Course - Special Topics/ExperimentalÌý
Special Topics/Experimental courses provide a platform for faculty to introduce a relatively new topic, to address a time issue (e.g., an election), or to simply to our new course ideas before submitting formal proposals for inclusion in the College catalog.
Course - Waitlists
If a course is full, students may elect to waitlist. If a seat becomes available, a member of the Office of Registration and Records will email the student using their etown.edu email account.
Enrolled students may make course schedule changes via Jayweb, on a space-available basis, in accordance with the Course Add Period policy. Students should not drop a course with a time-conflict in order to add themselves to a waitlist in another course because they risk losing a seat in the registered course. Registration and Records recommends contacting our office for assistance, when necessary.
At the end of the Registration Add Period, the Office of Registration and Records will drop all student waitlisted registrations.
Registration - Addressing Active Holds
A students ability to Register for a subsequent semester will be delayed when the student does not address active holds on Registration. Registration HOLDS include, but are not limited to, unpaid account balances, incomplete academic records (Health Center or Everfi modules), disciplinary sanctions, financial aid, failure to meet with the advisor, or residence life housing surveys..
Students are responsible for managing holds with the identified office or program advisor. All ACTIVE holds are displayed in JayWeb for viewing.
Registration and Records CANNOT lift an advising hold for a student.Ìý In the absence of their advisor, students must contact the school Dean governing your major/program.
Registration - Schedule Changes
Enrolled students may make course schedule changes via the College Web system, on a space-available basis. A student is not dropped or withdrawn from a course simply because they discontinue attendance or by notifying the professor. The completion of any course registration addition or change is the responsibility of the student, not the faculty member. Students can review their registration status in Jayweb 24/7. Seniors should keep in mind that dropping or withdrawing from a course could delay their anticipated date of graduation.
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